TRAVEL INFORMATION

Booking travel

Pre-approved delegates are invited to attend BC Links to Learning December 12-15, 2017. One Economic Development Officer (EDO) plus one Land Management Officer (LMO) from each First Nation in BC may apply to have their travel and participation reimbursed. Where an EDO or LMO is not available to attend, the First Nation may designate an alternate community delegate, subject to approval.

Travel costs will be reimbursed only for pre-approved delegates; travel reimbursement will be capped at $700 per delegate (excluding accommodation expenses) (Ex. Travel claim for meals, incidentals & mileage is $525 plus $300 for hotel expense =$825 Eligible amount. Your eligible payable amount will be $825). All delegates are responsible for coordinating and booking their own travel, and ensuring they comply with the Federal Treasury Board travel rates and this event’s travel policies.

Individuals are responsible for making their own travel and accommodation arrangements - delegates approved by their First Nation must book with Sheraton Vancouver Airport Hotel for accommodations - including any changes or cancellations.

To book your flights to Vancouver, please contact Aboriginal Travel Services:

Vancouver Airport Shuttle to and From the Hotel

Sheraton provides regular shuttle service from/to the main terminal at Vancouver International Airport starting at 5:00am with the last shuttle leaving the hotel at midnight. For Vancouver airport shuttle service between midnight and 5:00am, our front desk is happy to set-up your departure time. International and Domestic pick-up areas on the arrivals level of the airport are marked as hotel shuttle pick up areas.

If you need shuttle service from the airport, call the hotel from the display board in baggage claim areas of the airport or call us directly at 800-663-0299 or 604-273-7878 and request a pick up. Please wait for your shuttle at the designated area.

Accommodations

Note: only accommodations at the Sheraton Vancouver Airport Hotel will be covered.

Guest rooms for up to three (3) nights (single or double occupancy) per delegate for lodging the two designated First Nation representatives will be paid for by the Links to Learning master bill. Additional room charges as well as incidental charges must be paid directly by the delegates. Where travel logistics dictate, an additional night may be reimbursed based on need. If your band has approved more than two delegates, the additional delegates are responsible for their own hotel costs.

Who makes my travel arrangements?

You are responsible for making your accommodation arrangements at one of the following hotels:

Sheraton Vancouver Airport Hotel
7551 Westminster Highway, Richmond, BC V6X 1A3
Toll Free: 1-800-663-0299 / Phone: (604) 273-7878
Website: www.sheratonvancouverairport.com

Vancouver Airport Marriott Hotel
7571 Westminster Hwy, Richmond, BC V6X 1A3
Phone: (604) 276-2112
Website: www.marriott.com/hotels/travel/yvrsa-vancouver-airport-marriott-hotel

Group Rate - $125/night plus applicable taxes
Check-in: 3:00 pm & Check-out: 12:00 pm

When making your reservations, please identify yourself as part of the Links to Learning 2017 Conference to take advantage of the discounted rate. 

You can also reserve your room at the Vancouver Airport Marriott Hotel online following this link: Book your group rate for Links to Learning

Please note, you will be required to guarantee your reservation with one night’s pre-paid room & tax or with a major credit card. The deadline to reserve your room is November 30, 2017.

EXPENSES

Click here for the Travel Expense Claim Form

How do I submit an expense claim?

Expense claim forms will be available online and distributed during the symposium. Participants must submit an “Expense Claim Form” with original receipts. Please refer to the Expense Claim form for standard rates for travel claims.

Which receipts are required and eligible claims?

Receipts are not required for meal allowances or incidentals. The cost of the meals below is covered by the event hosts, therefore, no one is eligible to claim expenses for these meals, whether you choose to be present or not.

  • Lunch on Tuesday, December 12th
  • Breakfast and lunch on Wednesday, December 13th
  • Breakfast and lunch on Thursday, December 16th

Parking Costs?

Complimentary hotel parking will be available for all attendees.

What does the daily incidental rate cover?

The daily incidental allowance is intended to cover the cost of items such as gratuities, dry cleaning, bottled water, telephone calls, and other needed services while traveling, for which no other provision is made.

When must I submit my expense claim?

The deadline to submit expense claims to be eligible for reimbursement is Friday January 12, 2017. Any expense claims received after this date will not be processed.

How do I submit my expense claim form?

Please submit expense claims via email or fax to:

Questions?

Please contact Svitlana Konoval at 1-800-463-9300 ext. 231or via email at skonoval@edo.ca.